Office Manager

Full Time Position Posting

The Position

Compact Membrane Systems (CMS) is on a mission to save the planet. We create technology to capture and reduce greenhouse gas emissions, avert global warming, and transform industry into a long-term sustainable enterprise. One membrane system at a time.  CMS is a high-growth, advanced materials company based in Wilmington, Delaware that offers its employees personal growth, autonomy, and the opportunity to work on award-winning disruptive technology that is bringing 21st century innovation to the industrial economy.

We are looking for an energetic professional who relishes wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

What you will be doing

  • Maintain the reception area, conference rooms, kitchens, and other office common areas, including the coordination of the installation, repair, and/or maintenance of office equipment, appliances, and other office facilities.
  • Support to Controller:
    • Accounts Payable
    • Monthly Bank and Credit Card Reconciliation
    • Prepare Customer Quotes
    • Back up for Accounts Receivable
  • Purchasing, Shipping and Receiving:
    • Distribution of incoming mail and deliveries
    • Inventory and ordering of office supplies
    • Order technical and laboratory supplies
    • Maintain purchase requisition database
    • Prepare and schedule shipments (domestic and international)
  • CMS Branding, Messaging, and Other/Administrative Support
    • Creating presentations in PowerPoint
    • Light typing and document preparation
    • Assist with preparation of marketing materials
    • Distribute content to our social media accounts and on website

Benefits

  • The pay range we are offering is $50,000 - $60,000 and will based on experience, in addition to the annual compensation we offer stock options and bonus.
  • CMS offers a suite of benefits including medical and dental, 401K, and flextime.

What you need for this position

  • Experience with QuickBooks
  • Proficient in Microsoft Office, specifically Microsoft Power Point and Excel
  • Tech savvy and experienced in website and social media
  • Outstanding work ethic, entrepreneurial and excited to be an integral part of a rapidly growing company
  • A strong sense of ownership: resourceful, solution focused and self-directed
  • Attention to detail with excellence in work product quality and delivery
  • Comfortable working in an environment with competing and changing priorities
  • 1-3 years of administrative support or office management experience, Associate Degree or higher is a plus but not a requirement

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